LA Payment File

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Reporting > Transactions > General

Report synopsis

This report allows you to produce an export of centrally invoiced payments along with the payment file to send to the Local Authority. 
The following columns are included as standard on the report;

Type of transaction - Either expenditure or credit note.
Supplier code and full name of supplier.
Budget.
Creditor reference.
Reference.
Invoice number.
Date of transaction.
Nett and VAT amounts.
Voucher number.

The report also shows the total amount of invoices and credit notes, net, VAT and gross totals.
 

Settings

From bank accounts: Choose the bank account associated with centrally invoiced payments by unselecting all others.
Report option: Tick to download the payment file.

The report is designed to include all centrally invoiced payments and credit notes waiting in the system that have not yet been generated onto a report. Should you wish to manually select which transactions to include, enable the setting found in System > System Setup > Options > Transactions > Manual selection of transactions for LA Payment file.

When the payment file is downloaded the system will prompt to confirm the download has been successful. 

Ensure you select yes or no as appropriate. When yes is confirmed the transactions included on the payment file will be marked as sent and will not be included on future payment files.

An example of the report is below;

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