Debtor accruals

The debtors facility may need to be used at Year End when it is necessary to carry forward the balances into the new year. Debtors can be used to carry forward any account balances that are in debit.

You can access the screen from the Transactions menu by choosing Accruals.

To post a Debtor accrual

1. From the Transactions menu choose Accruals to display the Accruals screen, then select the Debtors tab.
   
2. Enter the Amount you wish to accrue.
3. By default today's Date is displayed. If required you can edit this entry to apply a different date to the transaction.
4. By default the transaction will be posted in the current Period. If you want to batch this transaction, click Options and then choose the Batch transaction radio button. This adds a Batch Reference field. 
   Enter a Batch Reference for this transaction if required.
5. A Reference of up to 10 characters for this transaction is required (e.g. an invoice number).
6. In the Detail field, enter a note about this debtor transaction.
7. Enter the Analysis by typing in the code.
   • You can enter the first few characters and use  to select the required analysis from the search results.
8. Set the Budget Account by typing in the budget code.
   • You can enter a partial code and use to select the required account from the search results.
9. Enter the Income source by typing in the code.
   • You can enter the first few characters and use to select the required income source from the search results.
10. To choose a Funding Stream, if applicable, click and choose from the drop-down list.
11. To choose a Cost Centre, if applicable, click and choose from the drop-down list.
12. When you have finished, click Post.
13. A confirmation pop-up is now displayed, click Cancel or Post as required.
    • If you chose to batch the transaction (see step 4) a different confirmation pop-up is displayed; click Batch to confirm.
14. Once confirmed, a green message bar confirms that the posting was successful.