Creditor accruals

The creditors facility may need to be used at Year End when it is necessary to carry forward the balances into the new year. Creditors can be used to carry forward any account balances that are in credit.

You can access the screen from the Transactions menu by choosing Accruals.

To post a Creditor accrual

1. From the Transactions menu choose Accruals to display the Accruals screen, then select the Creditors tab.
   
2. Enter the Amount you wish to accrue.
3. By default today's Date is displayed. If required you can edit this entry to apply a different date to the transaction.
4. By default the transaction will be posted in the current Period. If you want to batch this transaction, click Options and then choose the Batch transaction radio button. This adds a Batch Reference field. 
   Enter a Batch Reference for this transaction if required.
5. A Reference of up to 10 characters for this transaction is required (e.g. an invoice number).
6. In the Detail field, enter a note about this creditor transaction.
7. Enter the Analysis by typing in the code.
   • You can enter the first few characters and use to select the required analysis from the search results.
8. Set the Budget Account by typing in the budget code.
   • You can enter a partial code and use to select the required account from the search results.
9. Enter the Supplier by typing in the code.
   • You can enter the first few characters and use to select the required supplier from the search results.
10. Choose an S16 option (No or Yes) as applicable.
11. To choose a Funding Stream, if applicable, click and choose from the drop-down list.
12. To choose a Cost Centre, if applicable, click and choose from the drop-down list.
13. When you have finished, click Post.
14. A confirmation pop-up is now displayed, click Cancel or Post as required.
    • If you chose to batch the transaction (see step 4) a different confirmation pop-up is displayed; click Batch to confirm.
15. Once confirmed, a green message bar confirms that the posting was successful.