Receipts in advance accruals

The receipts in advance screen allows you to enter details of any transaction that has already been committed to the current financial year and has not yet been paid for. By entering the details at this stage RM Finance correctly accrues the amount at the time the user performs the Year End operation.

You can access the screen from the Transactions menu by choosing Accruals.

To post a Receipt in advance

1. From the Transactions menu choose Accruals to display the Accruals screen, then select the Receipts in advance tab.
   
2. Enter the Amount you wish to accrue.
3. By default today's Date is displayed. If required you can edit this entry to apply a different date to the transaction.
4. By default the receipt in advance will be posted in the current Period. If you want to batch this transaction, click Options and then choose the Batch transaction radio button. This adds a Batch Reference field. Enter a Batch Reference for this transaction if required.
5. A Reference of up to 10 characters for this transaction is required, e.g. an invoice number.
6. In the Detail field, enter a note about the transaction.
7. Enter the Analysis by typing in the code.
   • You can enter the first few characters and use to select the required analysis from the search results.
8. Set the Budget Account by typing in the budget code.
   • You can enter a partial code and use to select the required account from the search results.
9. To choose a Funding Stream for if applicable, click and choose from the drop-down list.
10. To choose a Cost Centre for if applicable, click and choose from the drop-down list.
11. When you have finished, click Post.
12. A confirmation pop-up is now displayed, click Cancel or Post as required.
    • If you chose to batch the transaction (see step 4) a different confirmation pop-up is displayed; click Batch to confirm.

13. Once confirmed, a green message bar confirms that the posting was successful.