Arbor Finance Migration Preparation Checklist

To prepare for migration there are some steps you should consider completing. 

For your information, Arbor Finance will migrate closing balances for a given period/month. You will be instructed on how to validate this - that it matches the data you submitted as your closing set of accounts. Then as the Finance lead in your school we will show you how to roll that closing position, to create an opening account in the subsequent period/month, in Arbor Finance.

Please note, prior/historic transactional data is NOT migrated. Individual transactional information should be archived electronically or manually by reporting out the details from your existing platform before the end of your incumbent contract. 

 

 

What is migrated

It is important to note Arbor Finance will only migrate a balanced set of accounts relating to your MAIN school fund,* at the end of a specified month/period. . The following will be imported for the CLOSING month/period.

Nett YTD balances.

• All Nett YTD transactions will be allocated to the 'School Fund/Centrally managed' bank account, with a balancing entry created for the B/F balance to ensure all figures balance.
• All other bank accounts will be migrated with an opening cash book balance and unreconciled items only.

Budget Allocations

• Only the current allocations will be migrated. Budget Allocations can be fixed in Arbor Finance if required during the FY.

All data is validated as part of the migration.

What is not migrated

Commitments

• Commitments will not be migrated - please review any outstanding commitments, to ensure you have minimal commitments to re-enter on Arbor Finance.

Unprinted CHQs, BACS payments will not be migrated.

• Please ensure all payments have been processed prior to migration.
• It is really helpful if you can minimise the number of unreconciled items, unpresented cheques etc. It is of course possible to migrate this type of detail across, but it is a more manual process that we encourage you to avoid, by reconciling wherever possible.

Pending Accruals

• If you have any pending accruals our support team will discuss with you directly on how to migrate this information. In preparation, please review any Debtors and Accruals balance figures on your Balance & Reserves report, to ensure these are accurate and you have the necessary transactional information related to these balances.

What happens next?

Prepare yourself to complete the migration template by your migration date. Ensure you read the guidance here and watch the how to video before your migration date. Once you finalise month end in your current system you can begin to complete the migration process. 

* NB: Your MAIN school fund will be associated with your school’s local bank account (or nominated LA central account). It may include other accounts or allocations of funds. For example, petty cash, procurement card, central fund for LA funds for payroll/rates etc. The balances of these accounts will be migrated into Arbor Finance.

If the school manages additional discreet funds,(not necessarily reported on to the LA) these can be migrated later. This incurs additional charges to set up the fund account and migrate data into Arbor Finance. Please email [e-mail] to discuss