Records overview

The Records area is where you define the categories that you need for organising your school’s financial transactions. Arbor Finance uses four different sets of records to do this:

• Budget Records
  These include your various Budget Accounts, and the Budget Headings and/or Budget Groups that you use to organise them. Here you also set up the Profile Types that can be applied to the Budget Accounts.
  You need to set up Budget Records before you can start to record transactions.
• Analysis Records
  These include your various Income and Expenditure Analyses, and any Reporting Links that you use to group transactions for analysis.
  You need to set up Analysis Records before you can report on your financial performance and status.
• Contacts Records
  These include your various Income Sources, Suppliers and customers, with details of Alternative Payees that collect payments on their behalf.
  You need to set up Contacts Records before you can start to record transactions.
• Catalogues
  You can import catalogues for Arbor Finance from major suppliers which will make ordering from them simpler. You can also add catalogue items from suppliers or for school sales e.g. Hall hire.
• VAT table
  This is needed for set up and is used to store your VAT codes for use in transactions. There are also some reports available relating to VAT.

For those who have the payroll monitoring enabled there is an extra item called Budgeting records. This is used to update the roles created and imported as part of the payroll monitoring process.