P13 and Rec files

When doing your year end you can import Rec files into P13. This article summarises what happens with the P13 Rec file process.

P13 is an extension of P12 and is used for end of year transactions when the school has rolled forwards to P1 of the following financial year.

P13 is accessed using the System Menu and Switch Financial Years.

Click on the previous financial year and then click Switch

The screen will have a yellow border and you will see P13 in the top right hand corner.

The functionality in P13 is limited to certain actions.

For schools using Rec files the following actions are available:-

1. Import a Rec file
2. Post the payroll to the Payroll monitoring and then post the payroll transactions
3. Post transactions from the Rec file into P13
4. Reconcile the transactions (salary and transactions created) in the Central Bank

If you have more than one P13 Rec file the above actions can be repeated.

Usually unreconciled items from a bank are carried forwards to the following year, when the year end is run. This does not happen to the bank that is associated with the Rec files (from the Options menu in the Rec file screen), so it is important to complete all reconciliation in P13 for that Bank.