Batched Budget transactions

When a normal transaction is posted, the Income source/Supplier, Analysis code, Budget and Bank account records are all immediately updated. Batching transactions lets you input data into the system without the records being immediately updated.

This allows transactions to be checked and edited if necessary. It also allows transactions to be held over period ends, so you can keep up to date without compromising the financial data in your system. 

Arbor Finance will allow you to batch nearly all transactions in the system: budget allocations, income transactions and expenditure, credit notes, new order, accruals and journal transfer transactions, by enabling batch transactions in the Options menu.

You can access the View/Post batches screen from the Transactions menu. Here you can:

• View batched transactions
• Edit a batched transaction
• Duplicate a batched transaction
• Delete batched transactions
• Post batched transactions
• Add, remove or view attachments

To view batched budgets

1. From the Transactions records menu choose View/Post batches, and select the Budget tab.
   
   
2. Enter some appropriate information to help locate the batched budgets you want, for example the Batch reference, Reference, User initials or date range.
3. Click Search.
   Summary details for the search results are displayed in the Income lines table. 
   If you want to start a different search, click the Clear icon to reset the search fields.

To edit a batched budget

1. In the View/Post batches screen, find the budget you want to edit.
2. Click on the transaction line and click Edit icon. 
   A Budget pop-up is displayed. The editable fields are shown in green type.
   
   
3. When you have finished making changes, click Save to return to the View/Post batches screen.

To duplicate a batched budget

1. In the View/Post batches screen, find the budget you want to duplicate.

2. Click on the transaction line and click the Copy icon. 

3. To confirm the duplication click Yes.

To delete batched budgets

1. In the View/Post batches screen, find the budget you want to delete.

2. Click on the transaction lines and click the Delete selected icon on the right of the page. 

3. To confirm the deletion click Delete.

To post batched budgets

1. In the View/Post batches screen, find a budget you want to post.
2. Select the transaction line and set the Batch toggle switch to Yes. 
   If you want to post all the displayed batched transactions, tick the Batch box in the column header.
3. Click Post, the Post transaction pop-up will be displayed.
   
   
   A green message bar confirms that the posting was successful.
   
   

At any time you can view all the bank account balances, by clicking the green £ side tab at the right.