Bank transfers

On the Bank transfers screen you can enter transfers between your school's bank accounts and other funds. For example, if you cash a cheque in the school bank to use as a cash float, you record this as a journal transfer from the School Bank account to the Petty Cash account.

 

To record a transfer:

1. From the Transactions menu choose Bank processing.

2. Click the Transfers tab.

3. In the Transfer details section, enter the Date. By default today's date is displayed.

4. By default this allocation will be posted in the current period. If you want to batch the transaction instead, click Options:

1. Choose the Batch transaction radio button and click Save. 

   This adds a Batch Reference field. Enter a Batch Reference for this transfer if required.

2. Enter the Amount for this transfer, and a short Reference (10 characters or less, e.g a cheque number).

3. If required, enter a note explaining this transfer in the Detail field.

4. In the Bank from section, select the source fund from the Bank account drop-down list.

   The Balance and Balance after transfer values are automatically updated to reflect your choice.

5. In the Bank to section, select the destination fund from the Bank account drop-down list.

   The Balance and Balance after transfer values are automatically updated to reflect your choice.

6. Click Post, and then Yes to confirm the transfer.

7. A green message bar confirms that the transfer was successful. 

At any time you can view all the bank account balances, by clicking the green £ side tab at the right.