Staff Reimbursement

The Reimburse Staff tab is designed to be used when staff present a series of receipts/invoices all from different suppliers in one go. The receipts/invoices can all be processed in one screen and this will create one payment to the member of staff whilst still tracking the payment against the suppliers (e.g. Tesco). The member of staff is set up as an alternative payee for this process.

1. Before you start, set up the member of staff as an alternative payee in the records screen.
2. On the top menus, click on Transactions.
3. Click on Expenditure.
4. Click on the tab called Re-imburse staff.
5. In the top half of the screen fill in the Alternative Payee (staff member), Date, and Gross total of the claim.
6. If you are writing a manual cheque type the cheque number in the Reference field.
7. Fill in each line with the supplier and details of the expenditure.
8. Save the line and continue until all the receipts/invoices have been entered.
9. You can attach a scan or photo of the receipts/invoices via the attach files in the top right hand corner by clicking the paperclip.
10. When you have finished click Post.
11. If paying by printed cheque the payments will go on the Payments screen. If paying by BACS they will go to the BACS screen.