Combined Income and Expenditure Batch

When a normal transaction is posted, the Income source/Supplier, Analysis code, Budget and Bank account records are all immediately updated. Batching transactions lets you input data into the system without the records being immediately updated.

This allows transactions to be checked and edited if necessary. It also allows transactions to be held over period ends, so you can keep up to date without compromising the financial data in your system. 

The combined Income and Expenditure (including Credit notes) batch is useful if you have a monthly income and expenditure from one supplier e.g. the local authority, so when you get your statement you can update the transactions for that month by copying a batch and then check the new statement against the transactions in Arbor Finance.

The combined Income and Expenditure batch page will allow you to do the following:-

• Reviewing the Nett, VAT and Gross totals of a batch
• Copy Income and Expenditure items with the same batch reference in one action
• Amend individual transactions that are part of a batch

Reviewing the Nett, VAT and Gross totals of a batch

1. Go to Transactions > View / Post Batches > Combined Income & Expenditure 

2. Using the Search area, enter your search criteria for your batch. In most cases, you will use the Batch reference to do this.

3. Once you have entered your criteria click the Search button to search for your transactions. 

4. The totals of the transactions found from the Search will be found at the bottom of the screen under the Batch Total line. The total will include income and expenditure items.

To Duplicate an existing Batch

1. Click the Duplicate button on the right-hand side of the screen. 

2. In the pop-up box enter the following information

• Existing Batch to copy from
• New Batch reference
• Date
• Invoice or Credit note number (optional)
• Reference (Optional)

3. Click the Duplicate button to complete the action.
4. Your duplicated transactions will appear in the Income and Expenditure batches list.

Amending transactions

Once you have copied your batch items you may want to update individual lines of the new batch.

1. Next to each transaction is an edit icon clicking this will bring up the edit pop-up.
2. Edit each transaction in turn.
3. For transactions with multiple lines these can be edited in the usual way.